Office Fire Safety Checklist

Use this checklist for a monthly fire safety walk-through of an office floor or building, and for the weekly checks of escape routes and the fire alarm panel. It helps facility teams catch blocked exits, lapsed equipment and electrical risks early, and keeps records ready for fire NOC renewals and client audits.

Checks: 31
Sections: 5
Frequency: Monthly walk-through, with weekly checks of exits and alarm panel
Owner: Facility manager with the floor fire wardens

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01Escape routes and exits
- All exit doors open easily from inside without a key
- Corridors, staircases and exit doors free of storage and obstructions
- Exit signs illuminated and visible from every workstation area
- Emergency lighting tested and working on escape routes
- Fire doors close fully on their own and are not wedged open
- Evacuation plans displayed at lift lobbies and exits with a ’you are here’ mark
- Assembly point signage clear and the area unobstructed
02Fire extinguishers and hose reels
- Each extinguisher hangs on its bracket at the spot shown on the floor layout, with its signage above it
- Gauge needle reads within the charged band; pull pin and tamper tag unbroken
- Vendor tag shows a refill or service date that is still inside the agreed interval
- CO2 or clean-agent units placed by the server room and electrical room, and a suitable type in the pantry
- Hose reel drum turns freely, nozzle shuts off, and hydrant valve shows no drip at the gland
- Nothing parked in front of extinguishers or hose cabinets: no chairs, cartons or printer stock
03Detection and alarm systems
- Fire alarm panel shows normal status with no active faults
- Smoke and heat detectors unobstructed and not covered or painted over
- Manual call points accessible and undamaged
- Hooters and strobes audible and visible across the floor
- Sprinkler heads clear of obstructions and storage below them
- Alarm and sprinkler maintenance contract records up to date
04Electrical and housekeeping hazards
- No daisy-chained extension boards or overloaded sockets
- Cables not running under carpets or across walkways
- Electrical and server rooms locked, clean and not used for storage
- Pantry appliances switched off after hours where required
- Combustible waste removed daily and bins not overflowing
- Smoking only in designated areas, with suitable ash bins
05People, drills and records
- Warden and deputy listed by name for every floor and shift, and the list matches who is actually in today
- Last evacuation drill dated, with the minutes taken to clear the floor and the snags noted on the drill sheet
- Reception hands visitors a one-line exit and assembly point brief; new joiners walk the route in week one
- Named buddies assigned to colleagues who use a wheelchair or cannot manage stairs unaided
- Fire service, building control room and warden phone numbers posted at reception and beside the alarm panel
- Fire NOC expiry date and the latest vendor test reports kept in one file, with renewal flagged in advance

How to run this checklist well

Walk the escape route from the furthest desk to the assembly point during each inspection; blocked exits are the most common and most serious finding.
Put a QR tag on every extinguisher and hose reel so monthly checks are logged with a timestamp and photo of the gauge.
Raise every defect, such as a failed exit light or a wedged fire door, as a work order with an SLA rather than a note in a register.
Debrief after every drill and record what slowed evacuation, then fix those items before the next drill.
Coordinate with tenants and the building owner so common-area and tenant-area responsibilities are clearly split.

Frequently asked questions

How often should fire extinguishers be checked in an office?

Most facility teams walk past every extinguisher once a month to confirm it is where the layout says, the needle sits in the charged band and the tag and pin are untouched. Refilling, servicing and pressure testing are separate jobs for a qualified vendor, timed by the manufacturer’s schedule and the applicable Indian standard. File the monthly log alongside the vendor’s reports.

How often should offices run fire drills?

Many offices run evacuation drills at least twice a year, and more often in high-rise or high-occupancy buildings or where the fire NOC or client contracts require it. Check your local fire service conditions. Record the date, participants, time to evacuate and lessons learned after each drill.

Who is responsible for fire safety in a leased office?

It is normally split. Building-wide systems such as the alarm network, sprinkler and hydrant lines, and shared staircases sit with the landlord or the building’s facility team. Inside the leased floor, the occupier keeps its own exits clear, extinguishers in place, wardens trained and staff briefed. Put the split in writing in the lease or building rules so nothing falls between the two.

Run this checklist digitally, with QR and photo proof.

Staff scan the location, tick each check on their phone and attach photos. Missed rounds escalate automatically and every record is audit-ready.

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Aligned with

State fire service NOC conditions for the building
OSHA emergency action and fire prevention plan principles

A practical template, not a substitute for your hospital’s own SOPs or the official standard text.

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01Escape routes and exits

02Fire extinguishers and hose reels

03Detection and alarm systems

04Electrical and housekeeping hazards

05People, drills and records